Issue link: https://maltatoday.uberflip.com/i/212250
17 RCC Notes 6. PRIME MINISTER'S MEETINGS PM's meetings with Ministers, Parliamentary Secretaries, Permanent Secretary, Commander AFM, Cabinet Secretary – Richard always attends unless obviously he is abroad. No other meetings should clash with such meetings unless we have Richard's authorisation. Such meetings are to in italics. MEETINGS WITH FOREIGN DIGNITARIES • • PM's meetings with Foreign Dignitaries (Ambassadors etc) - any briefing material is to be forwarded by Foreign Affairs, photocopy passed on to Cynthia for PM's attachments. Such meetings are to in italics. A full programme of the programme is to be given to Mr Cachia Caruana either personally or sent to the car the day before the visit. TRAVELLING ABROAD When Richard is travelling both alone or with the Prime Minister the Private Secretary is to inform Assistant Commissioner Andrew Seychell and Superintendent Godfrey Scicluna with both the departure and the arrival Flight details ie date, time and Flight number (or private aircraft). She is also to inform Richard's Security who will be on duty on both the departure date and arrival date. She is to send the logistics to his family – parents, his brothers Francis Cachia Caruana and Edward Cachia Caruana and his sister Dr Louise Ellul Cachia Caruana. Before sending the logistics always call them before. On the day of return a set of the day's appointments, the following days appointments, attachments, preview and telephone list is to be sent to the airport with the security who will collect the envelop. Always call the security to ask him to come for the envelope. 10. CORRESPONDENCE Incoming Correspondence is to be inputted in a REGISTER. All incoming correspondence is to be dated (using the rubber stamp), numbered (using rubber stamp) and an immediate copy is to be taken and passed on to Myriam in a pink A3 folder. Folder to be marked 'PA to PM's Incoming Correspondence'. Movement of original document is to be indicated in pencil on the first page, at the bottom right hand side of the document. Before any photocopies are done Mr Albani is to be shown the correspondence. He decides if the correspondence is for his register (non-EU register) or for Claudine's register (EU register). If for Claudine's register the correspondence should be stamped with the red stamp. Correspondence Seen by PA to PM. These documents are to be passed on to Myriam in a yellow A3 folder. Folder to be marked 'Seen by PA to PM'. Documents are to be marked in pencil as 'seen by PA to PM' on the first page of each doc at the bottom right hand side. 11. BILLS/EXPENSES • Bills for payment sent out as out tray with Richard's instructions (always keep a photocopy of his notes for the box file which can be found near the Private Secretary's assistant) are to be settled directly with PA to PM. The Private Secretary is to write out the cheque and passed on to Mr Cachia Caruana for his signature. • Telephone number 4XXXXX • (residence) Bill is to be certified correct by Peter Portelli and sent to Mr Alex Magro – Accounts OPM. (By Hand) to settle. This bill is not settled by PA to PM. A photocopy is to be retained for file. Telephone numbers: 4XXXXX and 45XXXX (Mdina). Bills are to be settled by PA to PM personally. Remind PA to PM to bring cheque from home. Entertainment Bills. When PA to PM is lunching/dining out, restaurant to be informed to forward bill to OPM Secretariat. Original bill is passed to Mr Alex Magro – Accounts OPM to settle directly with restaurant. Keep copy for file. Payments made obo Richard by any member of staff for vegetables or salad are to give receipt to either Richard's private secretary or her assistant who leaves it attached to the appointments (on top of the appointments) BELIEVE: RECOGNISING EXCELLENCE 12. RCC'S PERSONAL FRIENDS Mrs Jacqui Strickland (sometimes she buys gifts for wedding invitations and also informs of any personal invitations to be inserted in diary. Always speak to her personally ie never leave any messages with her family members) Mr Paul Hili, Mr Joe Gasan, Mr Peter Toledo, Judge Noel Arrigo, Godfrey Grima 13. OUTRAY The private secretary is given the out tray by the messengers. She is to go through them and follow any instructions given by Richard. Such instructions are to be photocopied and filed together with any actions carried out in the box file near the assistant. Any papers which are thorn in half are to be shredded unless there is a registration number. In such cases these are to be passed on to Myriam in a yellow folder 14. GIFTS Always inform Richard of invitations which involve gifts. Seek instructions from Richard. Sometimes Mrs Strickland buys the gifts. When calling her never leave a message. Speak directly to her. When Mrs Strickland buys the gift she will tell you when you are to send it. If Richard asks you to buy the gift send it always two to three days before the wedding. 15. JOURNALISTS If you are calling a journalist which is not from Media Link (PN) never show from where you are calling. Just give your name only. 16. RESTAURANT BOOKING If Mr Cachia Caruana is not hosting inform the person hosting lunch or dinner that an extra table has to be booked for the security. The security has to have his back to the wall, face Mr Cachia Caruana and the entrance at the same time. Always ask the person hosting whether he would like you to take care of the booking. 17. GOLF Mr Cachia Caruana normally plays golf with Mr Victor Callus. If Mr Callus is not available inform him so that he can choose another partner to play golf with him. Golf is played once a week on a Wednesday from October to May and twice a week on a Monday and a Wednesday from June to September; Mondays from June to September at 1630 hrs; Wednesdays from October to February at 1330 hrs, from March to May at 1415 hrs and June to September at 1630 hrs. This prestigious award was bestowed on Banif in recognition of the Bank's financial performance, sound corporate governance and innovative client solutions. Banif Bank (Malta) plc Banif Bank (Malta) plc is a credit institution licensed to undertake the business of banking by the MFSA in terms of the Banking Act 1994. Registered in Malta C41030 – 203, Level 2, Rue D'Argens, Gzira, GZR 1368, Malta.